Sharing meeting rooms at work can be tricky, but it doesn't have to be messy. A little planning and the right tools can make everything simple. Using a meeting room booking system is a great way to avoid confusion. Let's discuss some easy tips to make shared spaces work for everyone.

Do: Use a Simple Booking System

A meeting room booking system like the Liso Room Manager or Naso Room Manager can make life easier. These tools help you check room availability and book your space quickly.

 

With systems like these, you don't have to run around asking if a room is free. Just check the system, book the room, and you're done. Easy, right?

Don't: Book a Room You Don't Need

Don't book a meeting room for hours if you only need it for 30 minutes. This will prevent others from using it and create frustration.

 

A good booking system can show who's using the room and for how long. It keeps everything fair and smooth for everyone. Companies like Evig, an audio video solution provider, offer devices to help avoid this problem.

Do: Leave the Room Clean

Always leave the room clean and ready for the next person. Push the chairs back, throw away trash, and reset the equipment if you've used it.

 

If something isn't working, systems like the Liso Room Manager let you report the issue right away. This way, the problem gets fixed quickly, and everyone benefits.

Don't: Stick to Old Tech

Old booking methods, such as writing on a whiteboard or sending emails, are no longer practical or effective. Upgrade to simple and efficient tools like the Naso Room Manager.

 

Using the latest equipment from Evig not only saves time but also shows that your workplace is modern and organized.

Do: Allow Quick Meetings

Sometimes, people need a space for a quick chat or discussion. Make sure your office allows ad-hoc bookings for these moments.

 

The Naso Room Manager makes it super easy to book a room last minute, so nobody has to wait or feel left out.

Don't: Forget to Check Reports

Many booking systems can track room usage. This feature is useful! You can see if some rooms are always full while others are empty.

 

The Liso Room Manager provides clear reports, so you can make smart decisions about managing the rooms better.

Do: Teach Everyone How to Use the System

Not everyone is a tech expert, and that's okay. Spend a little time showing your team how to use the booking system. Teach them to book a room, check availability, and report issues.

 

The room booking systems provided by Evig, an audio video solution provider, are easy to use, but a quick lesson can save time and avoid confusion.

Don't: Ignore Accessibility

Ensure your meeting rooms are easy for everyone, including those with disabilities. The Naso Room Manager is user-friendly and works for everyone.

 

Accessibility isn't just an excellent thing—it's necessary. Small changes like better seating and clear signage make a big difference.

Do: Respect Time Slots

Always adhere to the time slot you've booked for your meeting. If your meeting ends early, inform the following user or update the booking system. This will help others start their meetings on time.

 

A meeting room booking system can send reminders when your time is almost up, ensuring smooth user transitions. Respecting time shows consideration for your coworkers.

Don't: Forget to Test Equipment Before Meetings

It's frustrating to walk into a meeting only to find the projector or microphone isn't working. Always test the equipment before your meeting starts.

 

If you notice something is broken, report it immediately. Systems like the Liso Room Manager will let you do this quickly so that someone can take care of it before the next meeting. Room booking systems from Evig make this process simple and efficient.

Final Thoughts

Managing shared meeting rooms doesn't have to be difficult. A meeting room booking system like Liso or Naso Room Manager, offered by Evig, an audio video solution provider, makes it simple.

 

Keep it fair, clean, and easy for everyone. With the right tools and a little teamwork, shared spaces can run smoothly and improve the workplace for everyone.